A- GENERAL JOB PROVISIONS:
1. Office & Time Management which includes organizing office, communication, meetings, office management duties, keep track & monitor Management Team availability.
2. Action Centre for travel arrangement.
3. Manage Company Visitors and Expatriate Personnel.

B- BASIC FUNCTIONS:
• Keep proper indexing and documentation.
• Make arrangement for meetings/events in or outside office.
• Keep time Management of General Manager.
• Keep track & Monitor Management Availability.
• Drafting General Routine Letters.
• Processing all travel arrangement for GM, Mgt Team and all employees traveling abroad.
• Contacts and liaison with Travel Agency, Hotels, Restaurants  etc.
• Manage Company’s visitors and expatriate personnel.
• Manage GM’s office imprest Fund.

Qualifications & Experience Required:
BA/BSc. or 03 years Diploma in Secretarial studies/Office Management or any relevant qualification with 02 years’ work experience for BA/BSc holders and 04 years’ experience for 03 years Diploma.

COMPETENCIES:
1. Excellent secretarial and office Management skills.
2. Accountability.
3. Adaptability/flexibility.
4. Record Keeping, teamwork.
5. Analytical skills.
6. Good interpersonal skills.
7. Excellent communicator both verbally and in writing.
8. Work well with wide range of people from different parts of business.
9. Able to manage different tasks at the same time.
10. Energetic, organized and methodical.
11. Able to work well under pressure &during od times.
12. Data entry skills.
13. High Microsoft Office skills.
14. Self - development.
15. Excellent command of English & Arabic languages both written & spoken.
16. Excellent drafting skills.
17. Good translation skills English & Arabic.
18. Experience acquired from previous employment in a busy environment.  

If you have the required qualifications and skills necessary to fill the above position please submit your CV in English via Email Address: vacancy@oilibya.sd
* Don't forget to add job title to the subject. i.e. GM Business Support/ Duty station: Khartoum
• CVs & Scanned copy of the following are to be attached to the Email.
• Education certificates, Bar Certificate, training certificates and any other relevant. Certificates i.e. nationality certificate, birth certificate etc.

* Only short listed candidate will be contacted, late applications will not be considered.