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Job Title: ADMINISTRATIVE AND FINANCE ASSISTANT (AFA)
Grade Level: Temporary assignment 6 months
Duty Station: Khartoum
Closing Date: 20 March 2018

  Duties and responsibilities:

The Administrative and Finance Assistant (AFA) will be based in Khartoum and will plan and execute all necessary office administrative, financial accounting and logistic functions. He/she will be employed for 6 months for a replacement of ECHO staff during maternity leave. The employee shall carry out finance, accounting and administration duties, ad hoc support on logistics and human resources and other related duties. The Administration and Finance Assistant will be responsible for the following main tasks:

  • Reviews and registers all invoices, payment and reimbursement requests from internal and external parties;
  • Creates and make all payments and revenue records and preparation of salary files; 
  • Prepare monthly cash position and monitor bank accounts for replenishment;
  • Prepare annual budgets and its amendments;
  • Performs monthly financial reports and closures; 
  • Draft administrative requests and financial narrative reports;
  • Maintain administrative files and  follow-up employment and service contracts;
  • Follow up medical/accident insurance files as well as staff medical expenditures;
  • Supervise administrative staff for protocol and day-to-day office management;
  • Ensures timely provision of goods and services for office;
  • Perform other related duties as required.

     
 
Minimum Qualification, Skills and Experience Required:

Required Qualifications

  • A relevant first level university degree in business management, finance, public administration or related area. 
  • Minimum  4 years of relevant work experience at national or international level in the area of administration or programme support service including experience in procurement, human resources and finances;
  • Previous experience in a Governmental or other International Organisation is an advantage.


Required Skills

  • Fluent written and spoken English are required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Good drafting skills.
  • Good communication skills.
  • Capable of working under pressure in a multitasking position. 
  • Ability to work in a multicultural environment.

     

How to Apply

The position is open to all nationals of Sudan and other residents holding a valid working permit or able to obtain such working permit before the foreseen recruitment date.  
 
Applications including a cover letter, a detailed CV, academic and employment certificates should be sent by e-mail to mailbox Echo-Administration.Khartoum@echofield.eu  until 20/03/2018 midnight Local Time Khartoum at the latest. The vacancy reference must be clearly indicated in the subject line.
 
Only the short-listed candidates will be contacted. Candidates who will not have been contacted by 10/04/2018 should consider that they have not been selected.   
 
Any form of canvassing, soliciting or influencing will be treated as grounds for disqualification.
 




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