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Project Manager (PM)
Hiba International Recruitment
We Secure You Best Future In Your Career

 Vacancy No: HIBA-02845
 Duty Station: North Kordofan with Travel to South Kordofan Area
 Closing Date: 18 Feb 2018


About Plan International Sudan:



Founded 80 years ago, Plan International is one of the oldest and largest children's centered development and humanitarian organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. Plan is independent, with no religious, political or governmental affiliations and is an equal opportunity employer.  Plan International purpose statement “We strive for a just world that advances children’s rights and equality for girls”.We engage people and partners to:

·         Empower children, young people and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability

·         Drive change in practice and policy at local, national and global levels through our reach, experience and knowledge of the realities children face

·         Work with children and communities to prepare for and respond to crises and to overcome adversity

·         Support the safe and successful progression of children from birth to adulthood

Plan International core values are:


·          We strive for lasting impact

·          We are open and accountable

·          We work well together

·          We are inclusive and empowering

Plan International started working in Sudan in 1977 and has a presence in four states our of 18 states, mainly (Kassala state, White Nile State, North Kordofan State and Darfur State) and implemented it program via a Child Centered Community Development (CCCD) approach, focusing on child rights, implementing programmes designed to enable communities to improve the lives of the most vulnerable and disadvantaged children and their families.

About the Position

The primary responsibility of the Project Manager is to lead and manage the implementation process of the project aiming to enhance livelihoods and increase resilience to food insecurity and reduce dependency on aid amongst South Sudanese Refugees and host communities in White Nile State through diversified livelihoods activities and provision of employment opportunities for youth.



 Duties and responsibilities:

Dimensions of Role:

·         Lead and manage the project team, the project budget, the project risks, the project security matters, and the affairs of the project partners.

·         Provide direct technical guidance during the project execution and ensure efficiency in the processes and effectiveness in achieving the planned objective in a manner to reach the desired outcomes and impact.

  • Ensure that Plan’s and the Donor policies and procedures are continuously adhered to in the project’s planning, implementation, monitoring and evaluation phases.

1.     Project Stakeholder Management

·         Manage the partnership agreement with other stakeholders 

·         Community Based Organizations, CSOs and LNGOs were oversaw, supported and training

·         Manage communications and ensure stakeholders are aware of project activities and progress and are in a position to accept project deliverables.

·         Manage information flows between country office/Program department and the Project stakeholder.

·         Manage project related security matters and ensure keeping all concerned are accurately and promptly informed about the status of project security at any point in time during the project period.

·         Identify and address Needs assessed.

  • Develop and maintain effective partnerships and alliances that facilitate proper implementation of the project.



2.     Project Management

·         Develop detailed annual work plans for the project and enforce adherence of all to the plan and subsequently approved amendments.

·         Develop the project mapping and create and manage the PO in the SAP system, ensure all modification and SAP related reports is updated in timely manner.

·         Manage the project budget, including project procurement management, and ensure avoidance of over/under expenditure; ensure judicious expending of the project funds; and demonstrate value for money in the outcomes and impact of the project.

·         Manage  project  risks,  funding,  and  ensure  keeping  all  concerned  are  accurately  and  promptly informed about the status of project.

·         Lead the project team develop their knowledge and skills of appropriate nature to the project; guide and motivate them towards excellence performance all through the project period and ensure continuous appraisal of the performance of each.

·         Maintain and apply Plans’ standards of practice, policies and procedures.

·         Manage the partnership agreement(s) with the implementing partner.

·         Ensure that child protection measures are integrated into all processes, practices and activities of the project engages in.

·         Conduct site visits regularly to monitor implementation and submit monthly reports on project progress.

·         Ensure that an effective communication system is developed and maintained to the satisfaction of all clients.

·         Responsible for project level administration, procurements, project office establishment, recruitment of project staff and other related human resources issues.

·         Maintain coordination and close relationship with Plan’s relevant departments (program management, Resource Mobilization, Accounts and the relevant function).

·         Provide guidance, leadership, coaching and support for project Staff and assess their performance following performance standards and HR systems.

·         Ensure that the Donor reporting requirements-which are stated in the FAD and other project and donor agreements-are met properly and timely.

·         Facilitate and participate effectively in project audits, reviews and evaluation.

·         Ensure that proper documentation of the project’s interventions and activities is maintained.

3.     Technical Skills

·         Develop technical and strategic papers on how the project milestones will be implemented and approved by Head of Program.

·         Proven experience and skills in implementing projects on livelihood, village savings and loans, animal husbandry, agro pastoral, fish processing and storing techniques.

·         Experience in implementing innovative activities on climate change (bio gaz and cooking stoves, vertical bucket gardening…etc) at household level.

·         Demonstrated knowledge of market assessment, cash based or cash transfer programming using start-up kits to launch vocational related livelihoods activities.

·         Ability to facilitate training on small business management, life skills, record keeping, small business financial management, savings promotion, marketing and sales, and conflict resolution.

Key End Results and key deliverables of the position:

·         The Project Manager is responsible to fulfill his/ her roles and responsibilities in line with Plan International code of conduct, Child Protection Policy, values and principles, and to report to the line-manager regularly on the basis of defined key performance indicators (KPIs).

·         Ensure all project designs, planning and implementation documents are in place and properly filed (hard & soft): MER Framework, PIP, Output/outcome tracker, workplan,etc

·         Develop all technical guidance according to GoS policies and strategies and ensure staff and local partners are familiar with and use it during implementation.

·         Ensure that effective monitoring project’s interventions is carried out and documented properly: regular field visits to beneficiaries and stakeholders.

·         Submit monthly updated detail/project implementation plan for each project (highlight achievements or changes)

·         Submit Budget versus Actual (BVA analysis) with explanation for variances; including PO modification when needed

·         Submit Cost Recovery reports (admin/HR analysis from each project).

·         Support proposal development to increase Plan’s portfolio in the sector by submitting gender transformative concept notes and proposals.

  • Timely, accurate and high quality reports are submitted on time to Head of Programs.

Monitoring, Evaluation and Reporting

·         Develop and apply project MER tools that allow (i) proper planning  of project activities, milestones and reporting dates and (ii) and tracking of girls and children reached.

·         Ensure that lessons learned case studies are captured and properly documented and archived by carrying out regular project/program reviews.




Capacity Building

·         To identify the needs and support development of staff and partners to increase their competence project delivery.

·         To participate in the recruitment, selection and induction of staff


·         Management of project representation matters and ensures attendance of all relevant coordination forums and events at state levels.

·         Develop and maintain processes to ensure exert of  high value liaison effort with Government Authorities, the donor, humanitarian community etc. on matters related to the project


·         Any other functions and responsibilities of appropriate nature to project Management assigned by the supervisor

Dealing with Problems:

1.     Ability to develop & present different program models in front of different kinds of audience in or off site.

2.     Use wide range of sources of data and information to make the right decision.

3.     Make decision at speed appropriate to the issue.

4.     Responding to queries and requirements of external audiences, stockholders, partners, advisory committee, line manager and technical advisors.

5.     Ability to stimulate ideas and respond back to the queries in context of expected and satisfied solutions.

6.     Understanding of the community issues and interest to build and plan solutions and also to promote that among people.

7.     Demonstrate skill’s in articulating and documenting program communication, progress and review.

8.    Ability to manage stress and interest to develop systems to improve quality of the program.

Communications and Working Relationships:

Internal Communication

·         Line Managers – High level of Communication to report, seek approvals, sharing views to strengthen the program areas and to ensure continues support for the program.

·         Project  Officer  – High level of communication to support and provide hand holding support to understand the model and to respond to queries

·         Regular communication with program department in CO to share work progress and updates and technical follow up.

External Communication

·         Partners – high level of communication to share and understand progress of the program.

Advisory\steering Committee – Low level of communication in form of sharing program outcomes on quarterly basis

 Minimum Qualification, Skills and Experience Required:

Qualification and Experience:


Education, Experience, Qualifications

·         Advanced degree (Master) in a relevant field including international development, agriculture, business, marketing, labor market, and business plan development. A BSC degree can be substituted with an additional 3 years of relevant experience.

·         Minimum 5 years demonstrated experience focused on livelihoods

·         Spoken and written proficiency in English .Strong Microsoft Word and Excel skills.

·         Demonstrated ability to work and coordinate effectively with a wide variety of stakeholders, including national and local government, donors, community-based organizations, and the private sector.

·         Established relationship with and/or substantive knowledge of agribusiness firms in the livestock/agriculture sector, and German donors.

·         Excellent verbal and written communication skills in English

Skills/ Abilities

·         Presentation skills

·         Negotiation skills

·         Analytical and logical skills

·         Communication skills

·         Good command of written and spoken English and Arabic languages.

·         Good skills in spread sheet and word processing computer application

·         Good skills in computer information and communication.

·         Good managerial skills.

·         Excellent skills in reading, writing, speaking, and listening skills.

·         Ability to communication via internet.

·         Ability to respond and solve challenges at first stage.

·         Ability to document program knowledge.

·         Ability to think creatively for development of new ideas and for presenting them to others.

·         Strong interpersonal skills to cope up with stress and managing work effectively.

·         Demonstrated Leadership skills to maintain team work and to build capacity of team members.

·         Managerial skills:

·         Writes in a concise and organized manner, manages meetings effectively,

·         Handles several projects simultaneously, meets budget responsibilities;

·         Assesses emergency scenarios and leads a response,

·         Competent in advanced excel formulae and functions

·         Experience in project management in particular Child protection program/projects

Personal Qualities, Competencies, and Values

·         Behavior

·         Supportive towards team members

·         Readiness to learn

·         Ready to acquire new skills

·         Ethical towards co-worker

·         Team work efforts

·         Physical Environment and Demands:

·         Must work in busiest environment outside the office with multi stakeholders.

·         Must work outside in an extremely hot and humid climate to perform tasks related to program.

·         Must work under high stresses.

·         Must work off hours after daily working hours when ever requirement arises.

Hours when ever requirement arises.

Level of Contact with Children:

-Min contact: Occasional direct interaction with children



Salary and Benefits:

Plan offers a very competitive salary and benefits package to its employees. The employee shall receive a net salary in United States Dollars at the prevailing exchange rate on the day the Salary is paidper month In addition to the salary; Plan offers a generous package of benefit and different allowances including health insurance. Plan also pays additional three months basic salary every year to staff during key festivals "Eid Alfeter, and Eid Adha” and in the month when school starts in Sudan.  Plan also provides a number of capacity development opportunities to its employees including Talent Management Program.



Child Protection Policy:

References checks will be carried out in conformity with Plan’s Child Protection Policy for the successful candidate before confirming the offer. Plan will also request for Police Clearance report before confirming the offer.  Plan is committed to implement its equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the national community; Priority will be given to qualified females.


Grade: D2 Gross Salary: 7160SDG - 9546 SDG(will be determined upon experince )


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