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Job Title: Logistics Associate
Section/Unit: Logistics
Grade Level: SC G5
No. of Post: 1
Duty Station: Zalengei
Duration: One Year Contract
Closing Date: 20 Feb 2018


Application Deadline

Opening Date: 07/02/2018

Closing Date: 20/02/2018

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. 
WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Language:  Fluency (level C) in English language. Fluency (level C) .

 

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO and Area/Field Offices. Job holders report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

JOB PURPOSE

To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of Head of Zalingei Sub office and Technical supervision of the Area Office logistics officer in Geneina, the incumbent will be responsible for the following;

General Logistics

  • Under the guidance of the Logistics Officer, manage issuance of LTIs for both food and non-food commodities in a timely manner for approved CRNs and Cargo Allocation plan.
  • Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
  • Manage overall logistics and logistics- related operation at Nertiti & Jabal Mara emergency response
  • Inform WFP logistics unit in Geneina AO for any logistics delay / or problems in food deliveries
  • Ensure the weekly LTI reports are accurately compiled and submitted timely.
  • Monitor the movement of food and non-food items and report circumstances which impact on timely deliveries;
  • Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary
  • Conduct transport market assessment and present the report to Logistics Officer
  • Supervision of warehouse operations (receipts, dispatches, reconstitutions and quality control) in coordination with the Logistics Officer.
  • Supervise the Rub Hall to ensure facilities and warehouse yards are regularly maintained and repaired at Sub Office and CP warehouses
  • Supervise porters to ensure proper stacking, assist in preparation of porters bi-weekly payments-ensure proper documentation is followed.

Commodity control

  • Thoroughly check the information registered on the movement documents for clarity and correctness in accordance with procedures before data entry is performed in  LESS.
  • Prepare the STO’s (LTI), Monitor correct use of the waybills and supporting documents in accordance with the distribution plans
  • Insure all data such as waybills; losses report forms and reconstitution forms are handled as the LESS guidelines.
  • Receive process and reconcile any and all invoices for the Nertiti, Zalingei and Golo warehouse management and distribution as well as tertiary transport if any.
  • In coordination with Logistics in Geneina and Zalingei SO, prepare and request monthly Operation advance for Logistics operations in your area of responsibility and submit expenses report with supporting document to Finance in Zalingei and Logistics unit in Geneina for review. 
  • Organize and execute systematic audits and reconciliation excises to compare records against actual physical stocks on daily basis.
  • Participate in warehouse random checks and monthly physical inventories, ensuring all stock records/ledgers are updated on regular basis. Ensure that WFP internal control systems are functioning and that all relevant records are maintained;
  • Consolidate information on daily incidents and notify it to the supervisor and other concerned parties.
  • Undertake missions to asses and report logistics capacity
  • Plan and undertake training activities for staff and other partners to build capacity and transfer knowledge.
  • Supervise general service warehouse staff as required.
  • Perform other related duties as assigned.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization

Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource Mgmt

Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting

Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution

Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management

Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination

Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

OTHER SPECIFIC JOB REQUIREMENTS

Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems with substantial independence, Ability to obtain or give.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

General knowledge of UN system related policies, rules, regulations and procedures

TERMS AND CONDITIONS

This vacancy is open to qualified Sudanese Nationals Only. 
WFP is the United Nations frontline agency in the fight against global hunger. In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and professional conduct at all times. WFP has zero tolerance for fruad & corruption, sexual exploitation and discrimination.

Application Submission

Applicants are required to create their personal account and fill in the profile form with his/her personal details in WFP Career Web-Site through the links provided below. 
Applicants must ensure filling the mandatory sections, attaching the CV, answer the pre-screening questions and  agree on legal statement prior to submitting the application. 

External applicants - Interested external applicants can apply on WFP Career Site: http://www1.wfp.org/careers/job-openings

Internal Applicants - Intereseted internal applicants can apply through the E-Recruitment tool: Learning Management System: www.newgo.wfp.org 

Applicants may apply using LinkedIn profile (if available).

 

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.




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