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Vacancy Announcement No: 75164

Job Title: Logistic Assistant
01/02/2018:
15/02/2018:
Section/Unit: Logistics
Grade Level: FT-G5
Supervisor: Logistic Officer
No. of Post: One
Duty Station: PortSudan
Duration: One Year
Closing Date: 15 Feb 2018

  Background:

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs) and Area/Field Offices. Job holders report to Logistics Officer, a Head of Unit, or the designate. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.



  Duties and responsibilities:

1.Compile the preliminary shipments information’s received from WFP HQ, establish records for the expected arrivals and disseminate to concerned staff for further follow up on actual arrival.

2.Assist in following up with Khartoum CO and HQ shipping unit and ensure receipt of complete set of required shipping documents and relevant exemption letters, timely seeking supervisor’s intervention in case of potential delays.

3.Timely provide the clearing agent with the full set of required shipping document and exemption letters, draft relevant covering letters and maintain proper filing of copies. 4. Maintain all shipping information generated in an updated weekly shipping bulletin and disseminate it as appropriate.

5.Assist in preparation of performance evaluation of contracted clearing agents as well as market prices surveys.

6.Maintain close follow up with Superintendent Agent to obtain prompt receipt of final outturn reports of Food items and other relevant reports. Check for accuracy and dispatch to HQ.

7. Establish liaisons with shipping agents, clearing agents and superintendents and supervise/ monitor the discharge of WFP bulk, break bulk and containerized shipments, ensuring adherence to WFP standards: Seeking supervisor’s intervention in case of any unforeseen problems pertaining to discharge and/or clearing operations. In collaboration with WFP superintendent ascertains accurate bags weights, sound cargo quantity, segregate improper weights and quality, and report accordingly.

8.Follow up with the Sea Ports Corporation on expedient transfer of WFP containers from terminal to inspection area for subsequent inspection and completion of clearance formalities.

9.Follow up with SSMO, Health Quarantine, Plant Protection and other enforcement agencies for inspection, sampling, analysis, certificates, explanations when requested etc and promptly escalate to supervisor any difficulties or delays.

10.Check and verify in timely manner invoices for superintendence, clearance and other extra charges including extraordinary payments and demurrage as well as identify parties responsible.

11.Supervise de-stuffing operations of containerized shipments to ensure accurate dispatches of sound quality and correct quantity as per the approved STO; supervise the performance of the cargo superintendent and report accordingly.

12.Maintain and update proper filling and archiving system for all shipping and Customs clearance related documents.

13.Ensure original cargo releases are submitted as a control before payment is certified and generate relevant POs for the expected services well in advance of service delivery in line with IPSAS guidelines.

14.Adhere to WFP standards in all logistics aspects while carrying out the assigned responsibility.

15.Perform any other related duties as required.

 
Minimum Qualification, Skills and Experience Required:

TERMS AND CONDITIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluency in both oral and written communication in English language.

This vacancy is open to qualified Sudanese Nationals Only.

WFP is the United Nations frontline agency in the fight against global hunger.

In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and professional conduct at all times.

WFP has zero tolerance for fruad & corruption, sexual exploitation and discrimination.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• At least 5 or more year of experience in general supply chain

• Experience using corporate systems to monitor ongoing shipments, pipeline information, and food stock.

• Experience analysing data (on commodities, funds, etc.) and drafting reports.

• Experience in measuring service providers’ performance against set KPIs.

• Experience in assisting the preparation of contract documentation.

• Experience in providing technical business support in corporate systems.


DEADLINE FOR APPLICATIONS CLOSING DATE 15 Feb 2018 .

WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills. The United Nations' greatest asset is the quality of its staff. To ensure that the very best people join the UN team we use a competency based interview process. https://careers.un.org/lbw/home.aspx?viewtype=AYI WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

 

Female applicants are strongly encouraged to apply.




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