- Job closed -


Office Manager /Female
Hiba International Recruitment Company Ltd
We Secure You Best Future In Your Career

 Vacancy No: HIBA-02739
 Duty Station: Khartoum
 Closing Date: 18 Dec 2017

 
 Background:

Experience Minimum One Year in Related Field 



 
 Duties and responsibilities:

Duties

·         Organize office operations and procedures

·         Coordinate with IT department on all office equipment

·         Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

·         Manage contract and price negotiations with office vendors, service providers and office lease

·         Prepared daily, weekly, and monthly reports, and updated calendar of appointments

·         Provide general support to visitors

·         Responsible for creating PowerPoint slides and making presentations

·         Manage executives’ schedules, calendars and appointments

·         Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

·         Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

·         Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

·         Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

·         Ensure that results are measured against standards, while making necessary changes along the way

·         Allocate tasks and assignments to subordinates and monitor their performance

·         Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

·         Perform review and analysis of special projects and keep the management properly informed

·         Determine current trends and provide a review to management to act on

·         Responsible for recruiting staff for the office and providing orientation and training to new employees

·         Responsible for preparation Staff Benefits & Compensation (Staff Contracts, Salary , Bonus , All Type of Leaves and all the Staff HR Issues)

·         Ensure top performance of office staff by providing them adequate coaching and guidance

·         Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

 


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