- Job closed -

Vacancy Announcement No: HIBA-02681

We Secure You Best Future In Your Career

Job Title: Secretary
Duty Station: Port Sudan
Closing Date: 21 Nov 2017

  Background:

Male / Female 



  Duties and responsibilities:

·         Answering calls, taking messages and handling correspondence

·         Maintaining diaries and arranging appointments

·         Typing, preparing and collating reports

·         Receive and summarize the weekly reports from other departments

·         Filing

·         Organizing and servicing meetings (producing agendas and taking minutes)

·         managing databases

·         Prioritizing workloads

·         Implementing new procedures and administrative systems

·         Liaising with relevant organizations and clients

·         Coordinating mail-shots and similar publicity tasks

·         Logging or processing bills or expenses

Acting as a receptionist and/or meeting and greeting clients

 
Minimum Qualification, Skills and Experience Required:

  •    Minimum 2 - 3 Years Of Related Experience 
  •    University degree relevant fields required.
  •    The ability to use standard software packages (eg Microsoft Office)and to learn bespoke packages if required
  •    Good communication, customer service and relationship-building skills
  •   Team working skills
  •   Organization and time management skills
  •   Attention to detail
  •   Negotiation skills
  •   Tact, discretion and diplomacy
  •  The ability to be proactive and use your initiative: to see what needs doing and to do it

 


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