Organizational Context: (Role of the position within the team, describing its leadership role, it’s external/internal work relationships or contacts, the contextual environment in which it operates and the scope of supervision received, and where applicable, exercise by the incumbent)

The Associate Human Resources Officer will function under direct supervision of the Human Resources Officer. The incumbent will manage HR related activities within the operation, through direct supervision, coaching and guidance to locally recruited administrative staff responsible for the personnel administration and other HR related matters including support to the ongoing refugees influx in various states in Sudan.  He/she will assist the Human Resources in the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. The incumbent will have close working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section, Recruitment & Postings Section, Performance Management, Medical Service, Staff Welfare and Global Learning Centre. He/she will also maintain contact and close cooperation with other UN agencies in the country. 

In order to perform the role of this position, the candidate should possess excellent drafting skills in English and proven ability to coordinate with different counterparts and field offices.

Functional Statement:

Accountability (key results that will be achieved)

• UNHCR recruits, contracts and deploys staff and makes sufficient use of affiliate workforce in the country to meet its current and future operational needs.
• The workforce in the country is well-informed of and understands the organisation’s human resources policies and practices.
• UNHCR’s learning programmes and activities build the competencies of its workforce to meet the needs of the country operation.
• UNHCR provides a healthy, safe and respectful working environment for its workforce in the country.

Responsibility (process and functions undertaken to achieve results)

• Participate in the preparation of the annual operations programme review submissions, and in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
• Ensure that UNHCR’s workforce in the country has a sound awareness of UN/UNHCR staff rules and regulations (including the Code of Conduct) and is aware of its rights and obligations as well as benefits and entitlements.
• Coordinate timely advertisement and the filling of General Service and National Officer vacancies. Participate in the work of the local Assignments Committee (AC). Provide guidance to managers in preparing their submissions for the AC. Ensure the recruitment, assignment and reassignment of local staff for the country operation, is performed in accordance with UN/UNHCR rules and procedures.
• Supervise maintenance of the personnel records in the office, including MSRP entries into HR module, as well as of the attendance, overtime and leave records.  Provide support, guidance and training to administrative staff performing personnel administration related functions.
• Brief newly arrived international staff on related administrative formalities and ensure all arrangements are expedited in relation to their accreditations, and coordinate their onward travel to the field office, if applicable.
• Supervise administration of UNHCR medical insurance plan for locally recruited staff. Coordinate support to staff and dependants in case of medical evacuation.
• Maintain liaison with the support sections and divisions at headquarters, specifically with DHRM, on matters related to the recruitment and personnel administration support, medical and other issues of staff welfare and safety.
• Perform other duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

• Enforce compliance with the UN/UNHCR staff rules and regulations, as well as with the performance appraisal and management system.
• Clear issuance and extension of contracts for locally recruited staff.
• Clear payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Represent UNHCR in the working groups/task forces within the UN inter-agency mechanism on coordination of salary surveys, staff safety and welfare concerns.

Essential Minimum Qualifications and Experience:

• University degree in Human Resources Management/Administration, Law or similar disciplines.
• Minimum 4 years of previous relevant work experience in progressively responsible functions in an office that administer/manage a large number of staff, preferably within the UN.
• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
• Excellent knowledge of English and working knowledge of another UN language.

Desirable Qualifications & Competencies:

• Knowledge of UN/UNHCR field operational realities, especially in hardship duty stations.
• Field experience with UNHCR and/or with other humanitarian organizations is an asset.
• High IT affinity and working experience of PeopleSoft/MSRP HR module, as well as with MSRP Financials and Focus.

Required Competencies:

Managerial Competencies

• Empowering and Building Trust.
• Managing Performance.
• Judgement and Decision Making.
• Managing Resources.

Cross-Functional Competencies

• Analytical Thinking
• Planning and Organizing
• Change Capability and Adaptability.

Eligibility:

Candidates must be Sudanese nationals.

Internal staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL). If you have questions regarding eligibility, you may also contact the HR Unit (Khartoum).

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

Submission of Applications:

If you wish to be considered for this vacancy, please apply through the sudanjob Website.

Only short-listed candidates will be contacted. Shortlisted candidates may be required to sit for written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

Refugees – who cares?   We Do

Only short listed candidates will be notified.

Female candidates are strongly encouraged to apply

Candidate Assessments may include a written examination followed by a Competency Based Interview.