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Vacancy Announcement No: 21301

Job Title: Administration Assistant
Section/Unit: Admin Unit
Grade Level: Service Contract Level Five (SC L 5)
Supervisor: Admin Officer
No. of Post: 01
Duty Station: Nyala
Duration: 1 Year
Closing Date: 21 June 2017

  Background:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.



  Duties and responsibilities:

1. Check the provision of a range of services, including facilities (Guest houses) and light vehicle management, travel, protocol related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
2. Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
3. Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
4. Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
5. Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
6. Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.

 
Minimum Qualification, Skills and Experience Required:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language: Fluency in both oral and written communication (level C) in English/Arabic language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
•Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
•Has supported in providing ad-hoc guidance to new staff members.

Experience: At least four years of progressively responsible support work experience in general administrative work. At least one year at the G4 level or equivalent


TERMS AND CONDITIONS:
This vacancy is open to qualified Sudanese Nationals Only.
WFP is the United Nations frontline agency in the fight against global hunger. In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and professional conduct at all times. WFP has zero tolerance for fraud & corruption, sexual exploitation and discrimination.
 

Applicants are required to create their personal account and fill in the profile form with his/her personal details in WFP Career Web-Site through the links provided below.
Applicants must ensure filling the mandatory sections, attaching the CV, answer the pre-screening questions and  agree on legal statement prior to submitting the application.

External applicants: Interested external applicants can apply on WFP Career Site: http://www1.wfp.org/careers/job-openings

Internal Applicants: Intereseted internal applicants can apply through the E-Recruitment tool: Learning Management System: www.lms.wfp.org

Applicants may apply using LinkedIn profile (if available).

Quailfied female applicants are strongly encouraged to apply.

 




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