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Business Support Assistant
UNWFP
 Vacancy No: 52281
 Type of Contract:: SC
 Section/Unit: Management
 Grade Level: L2
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One Year
 Closing Date: 06 June 2017

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
 
In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

 

ORGANIZATIONAL CONTEXT

WFP’s greatest strength is its 14,000 dedicated people working tirelessly around the world to reduce hunger, often under difficult conditions where security threats and risks to personal safety are considerable. The global context in which WFP operates is rapidly changing which means the need for effective people management is becoming more important than ever before. In this context, WFP launched its People Strategy in November 2014. It articulates key strategic focus to build an engaged workforce, with the right skills, in the right roles enabling WFP to continue fulfilling its humanitarian response role while simultaneously building its capabilities to address the long-term goals of Zero Hunger.

 

JOB PURPOSE

Business Support  Assistant will provide administrative support to the Head of the Office of the Country Director.

 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.
2. Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.
3. Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.
4. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.
5. Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.

6.Keep abreast of travel permits for international staff and process security clearances for travel.

7.Facilitate meetings room booking and arrange refreshments.

 

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
  •  Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
  •  Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
  •  Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People

  • Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
  •  Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
  •  Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
  •  Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance

  • Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
  •  Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
  •  Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
  •  Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership

  • Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
  •  Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
  •  Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
  •  Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

 

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Language: Fluency (level C) in English language and Arabic.

 

DESIRED EXPERIENCES AND SKILLS

  • Two or more years of experience in general administrative work.
  • Ability to use standard office equipment such as photocopiers and scanners.
  •  Ability to follow standard business support processes and procedures.
  • Knowledge of standard office software packages, e.g. Microsoft word.
  • Ability to provide information using courtesy and tact.
  • Good attention to details.

 

TERMS AND CONDITIONS

This vacancy is open to qualified Sudanese Nationals Only.
WFP is the United Nations frontline agency in the fight against global hunger. In the pursuit of WFP’s mission to feed the hungry poor, WFP employees must uphold the highest standards of ethical and
professional conduct at all times. WFP has zero tolerance for fruad & corruption, sexual exploitation and discrimination.

 

APPLICATION SUBMISSION

Applicants are required to create their personal account and fill in the profile form with his/her personal details in WFP Career Web-Site through the links provided below.
Applicants must ensure filling the mandatory sections, attaching the CV, answer the pre-screening questions and  agree on legal statement prior to submitting the application.

External applicants - Interested external applicants can apply on WFP Career Site: http://www1.wfp.org/careers/job-openings

Internal Applicants - Intereseted internal applicants can apply through the E-Recruitment tool: Learning Management System: www.lms.wfp.org

Applicants may apply using LinkedIn profile (if available).
Quailfied female applicants are strongly encouraged to apply.









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