Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
GIZ assists the German Government in achieving its objectives in the field of international cooperation. GIZ offers demand-driven, tailor-made and effective services for sustainable development worldwide. Our actions are guided by the principles of sustainability. We advocate for human rights, equal opportunities and integrity, and we promote market-oriented, ecological and social economic development.
Duty Station:
Khartoum
Closing Date:
31 Jan 2017
Background:
(Junior) Customs and Finance Professional with duty station in Khartoum and regular duty trips to other States in Sudan if required.
Duties and responsibilities:
A. Responsibilities
The (Junior) Customs and Finance Professional is responsible for:
customs declarations
vehicle registration
visa, travel and work permissions
informing projects and programmes on time about the status of customs matters
coordinating effectively with colleagues in the administrative, finance and technical division and if required with Head Office
ensuring that financial administration functions well in accordance with GIZ standard procedures
effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Head Office
cash payments and deposits at the bank
financial planning, monitoring and accounting for GIZ-assisted projects
The (Junior) Customs and Finance Professional performs the following tasks:
B. Tasks
1. Finance
manages and monitors the monthly accounting and financial plans
is responsible for financial management, such as cash withdrawals, keeping the cash/ bankbook, bank accounts, preparing and entering vouchers
checks travel expense statements of staff for approval by the superior
carries out spot checks of the cash and bank book
checks requests for funds before release
monitors income, expenditure and the monthly bank reconciliation
monitors real accounts (payables, receivables)
advises on financial aspects of projects
carries out internal controls in accordance with GIZ’s internal controlling manual
prepares quarterly/annually analyses of expenditure compared to total project budget (budget monitoring)
prepares financial contributions
assists with the transfer of funds to projects
2. Customs declarations, visa and travel permits
prepares and submits all necessary papers for duty-free import of goods
monitors and controls deliveries by ship
monitors release of goods and further processing
organises and coordinates the collection of goods
enters information in the customs declaration database, prepares statistics if needed
processes applications, visas and other necessary permits required
assists experts and their family members in obtaining a local driving licence
helps experts obtain IDs and other documents, makes copies of all documents (including the official passport etc.) and files these at the GIZ office
maintains a list of all experts on assignment in the country
provides travellers with all the necessary information for their inbound travel
maintains and updates a database of prices, rates and locations of residential areas, houses and apartments to assist staff looking for accommodation
updates a register of estate agents and collects information about satisfaction with the services provided
handles letting agreements, recommends estate agents to experts
3. Vehicle registration
organises initial registration, tax and insurance for project vehicles
forwards registration and insurance papers to the responsible project/programme staff
documents completed registrations and monitors the status of vehicle registration (official and private vehicles)
notifies responsible project or programme staff of the need for initial registration and insurance, and assists them in gathering the documents required, if necessary
processes accident insurance claims against local and German insurance companies in cooperation with Head Office
4. Administrative services
informs GIZ staff in the country in question about issues in the respective working area
informs and assists GIZ staff in the respective working area
5. Other duties/additional tasks
performs other duties and tasks at the request of management
Minimum Qualification, Skills and Experience Required:
Qualifications
At least BA in business administration, accounting, auditing or similar area
Professional experience
At least 3 years’ professional experience in a comparable positions
Other knowledge, additional competences
outstanding knowledge of finance and accounting, inclusive software
knowledge in customs related matters
very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
confidential handling of data and information
fluent written and oral knowledge of Arabic and English, German is an asset
Closing date: 31st of January 2017
If you do not hear from GIZ until the 15th of March 2017, your application was not further considered.
To be submitted only in soft copy in English: CV, Cover- and Motivation Letter to:
GIZ Office Khartoum, Amarat Street 3, House No. 15, Block 9, Amarat Town, Khartoum East
E-mail: sudan.procurement@giz.de
The application shall not be bigger than 1MB. References and degrees will be requested if required and shall not be sent via e-mail.
Please submit the following documents through Sudanjob.net in soft copy:
In English CV
Motivation letter
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