(Junior) Procurement Professional with duty station in Khartoum and regular duty trips to other States in Sudan if required.

A. Responsibilities

The (junior) procurement professional provides support in

• identifying relevant problems and issues and assisting in formulating implementation-oriented solutions
• further developing instruments and assisting in introducing innovation and change
• managing knowledge by disseminating and documenting know-how, experience and information
• purchasing materials and equipment in accordance with GIZ rules and conditions
• purchasing of services (contracts with consultants and consulting firms)
• informing projects and programmes on time about the status of procurement (goods and services) and (customs matters as deputy), particularly in the event of delays
• maintains the inventory
• coordinating effectively with colleagues in the administrative division
• dealing with all questions arising in this area

The (junior) procurement professional performs the following tasks:

B. Tasks

1. Purchasing, procurement of goods and services

• in accordance with GIZ regulations and possibly in consultation with Head Office, assists with local procurement of materials and equipment, invitations to tender and order processing
• maintains data relevant for procurement and tenders in ProSoft and CoSoft
• assists with processing claims for damage to goods
• documents and files completed order transactions in reference files or in DMS in line with GIZ’s filing rules
• Procurement of materials and equipment locally, monitoring markets, issuing invitations to tender and processing orders in accordance with GIZ regulations
• checking goods invoices, goods inwards receipts and other (delivery) papers and payment instruction
• arranging for the safe transfer of goods to their destination
• notifying projects and programmes of delivery location and time
• processing cases of damage in transport
• documenting and filing properly completed orders
• maintaining inventory and crosschecking stock inventory every two months
• maintaining of a data base of relevant companies related to procurement
• onsite visits to relevant companies related to procurement for assessment of the companies
• Processing procurement contracts in accordance with GIZ regulations
• Entering and maintaining data relevant for service contracts
• Maintaining an updated local honorarium fee for consultants
• Documenting and filing properly completed contracts
• Notifying projects and programmes on the status of the contracts
• Processing procurement contracts in accordance with GIZ regulations
• Entering and maintaining data relevant for service contracts

2. Customs declarations as deputy

• assists the officer in processing customs declaration procedures (duty-free import of goods, entering information in customs declaration database, producing statistics)
• assists with checking ship consignments
• assists with monitoring clearing of goods
• assists with organising and coordinating collection of goods

3. Vehicle registration as deputy

• participates in the entire process of vehicle registration (initial registration and documentation of both private and official vehicles, tax and insurance issues with project vehicles), new registrations and insurance
• assists in forwarding registration and insurance papers to the responsible project/programme staff
• assists with processing accident insurance claims against local and German insurance companies, in cooperation with GIZ Head Office

4. Administrative services

• provides input to information for GIZ staff in the country on customs issues for private goods, vehicle registration and insurance for private cars, and the GIZ office service package for outward travel

5. General tasks

The junior procurement professional

• participates in tenders, in concluding service agreements, and in the purchase of materials and equipment, advises the officer responsible for the contract and cooperation, and participates in entering into and processing financial agreements
• organises distribution of office funds and other office supplies
   

6. Other duties/additional tasks

The junior procurement professional

• performs other duties and tasks at the request of management

Qualifications

• at least BA in business administration, recognised commercial diploma in business administration, equivalent or higher degree

Professional experience

• At least 3 years’ professional experience in a comparable position

Other knowledge, additional competences

• outstanding knowledge of purchasing
• very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• broad experience of management and administration
• willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
• fluent written and oral knowledge of Arabic and English, German is an asset
• well organized and ability to prioritize

Closing date: 31st of January 2017

If you do not hear from GIZ until the 15th of March 2017, your application was not further considered.

To be submitted only in soft copy in English: CV, Cover- and Motivation Letter to:

GIZ Office Khartoum, Amarat Street 3, House No. 15, Block 9, Amarat Town, Khartoum East

E-mail: sudan.procurement@giz.de

Please submit the following documents through Sudanjob.net in soft copy:

• In English CV
• Motivation letter