Office Manager for Heavy Machinery Supply & Services Company in Sudan

                                     (Female)

                             (Age 35 and Below )  

(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)

1. Maintain office services Main Activities: Design and implement office policies Establish standards and procedures Organize office operations and procedures Supervise office staff Monitor and record short and long distance phone calls Prepare time sheets Control correspondences Review and approve office supply requisitions per budget approved Liaise with other companies, organizations and groups Update organizational memberships and subscriptions Maintain office equipment

2. Supervise office staff Main Activities: Assign and monitor clerical and secretarial functions Recruit and select office running staff Orient and train office employees Provide on the job and other training opportunities Supervise staff Evaluate staff performance Coaching and disciplining staff

3. Maintain office records Main Activities: Design filing systems Ensure filing systems are maintained and up to date Define procedures for record retention Ensure protection and security of files and records Ensure effective transfer o files and records Transfer and dispose records per retention schedules and policies Ensure personnel files are up to date and secure

4. Maintain office efficiency Main Activities: Plan and implement office systems, layout and equipment procurement Maintain and replenish inventory Check stock to determine inventory levels Anticipate needed supplies Verify receipt of supply

5. Perform other related duties as required

Knowledge, skills and abilities: (The knowledge, skills and attitudes required for satisfactory job performance)

·         Bachelor Degree in Business Administration

·         Two to Three (2 to 3 ) Years of Experience in Same Field or Related Field

·         The incumbent must demonstrate the following skills:

·         Excellent interpersonal skills

·         Team building skills , analytical and problem solving skills

·         Decision making skills

·         Effective verbal and listening

·          Communications skills

·         Attention to detail and high level of accuracy

·         Very effective organizational skills

·         Effective written communications skills

·         Computer skills including the spreadsheet and word-processing programs, and e-mail at a highly proficient level

·         Stress management skills

·         Time management skills