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Finance Assistant
WHO
The World Health Organization, Sudan Office is looking for a qualified candidate to fill the following post:

 Vacancy No: VN/EM/SUD-L/016/17
 Section/Unit: DAF
 Grade Level: G5
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 12 Months
 Closing Date: 29 August 2016

 
 Background:

To provide support to the country office, as related to preparation and monitoring of budget estimates, financial transactions, e-imprest, journalization. And liquidation of payments and facilitate the timely transfer of funds for programme activities, Provide assistance to national and international staff and non-staff on all issues related to financial matters.



 
 Duties and responsibilities:

  1. Administer the E-imprest system. Ensure compliance with financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations
  2. Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner, Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Centre (GSC).
  3. Initiate, verify and process financial transactions and payments for WRO Office and Sub-offices related to staff and non-staff costs, purchase orders, local purchases, etc., based on authorizations received from EMRO and GSC process e-imprest transactions and monitor imprest GL’s including processing and reviewing of purchase orders for services-Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper.
  4. Reconcile country office cash books and justify any difference in reconciliation, prepare cash counts and to reconcile with the cashbooks on a monthly basis.
  5. Follow up on the transfer of program funds and initiate award budgeting in GSM work plans. Monitor awards expiry dates, alert responsible staff. And initiate action for expenditure batches. Revisions of amounts vis-a-vis award distribution by SO/OWER.
  6. Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad-hoc reports, Initiate correspondence and answer queries related to area of work.
  7. Update and maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions.
  8. Replace and assist other colleagues in the team and perform other related financial and administrative duties as required.

 
 Minimum Qualification, Skills and Experience Required:

EDUCATION :

 

Essential: Completion of secondary education, training in business administration /commerce and or technical courses in a field related to the work performed.

 

Desirable: Bachelor degree in business administration, commerce, accounting, social sciences or other related field is an asset.

 

EXPERIENCE

 

Essential: At least five years’ of related experience in accounting and/or administrative work.

Desirable: Relevant experience in the UN system

 

LANGUAGES

 

Very good knowledge of English and the local language. French is an asset.

 

Other considerations:

 

- Good knowledge of Microsoft applications.

- Knowledge of ERP/Oracle application is an asset

 

COMPETENCIES

    WHO global Competencies model at

    http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

  1. Producing results
  2. Fostering Integration and team work.
  3. Communication in an effective and credible way.
  4. Moving forward in a changing environment.
  5. Effective use of resources

 


Annual SALARY (NET OF TAX):  16124.00 USD

 

CLOSING DATE FOR APPLICATIONS:  Monday August 29th  2016

 

APPLICATIONS SHOULD BE MADE to: E-mail: emacosudhr@who.int  indicating the Position title applying for in the e-mail subject, please attach the up to date Personal History Form “PHF” and or / C.V”.

 

 

 

ONLY CANDIDATES UNDER SERIOUS CONSIDERATION WILL BE CONTACTED FOR INTERVIEW AND TEST.

ANY APPOINTMENT/EXTENSION OF APPOINTMENT IS SUBJECT TO WHO STAFF REGULATIONS, STAFF RULES AND MANUAL.

OTHER SIMILAR POSITIONS AT THE SAME LEVEL MAY BE FILLED FROM THIS VACANCY NOTICE.

 

                                                                          THIS POST IS SUBJECT TO LOCAL RECRUITMENT AND WILL BE FILLED BY PERSONS RESIDING WITHIN THE LOCAL COMUTING AREA









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