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Duties and responsibilities:
Under the authority of the Head of UNESCO Office and under the direct supervision of the National
Officer for Education, the incumbent shall perform the following duties:
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Deliver a range of office, financial and administrative activities in support of projects/programmes by retrieving pertinent information, assembling and collating information and contributing to the logistical and administrative preparation of events.
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Assist in preparing a variety of administrative documentation using examples or templates; ensure follow-up.
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Assist in the organization of meetings, events and workshops by booking venues, equipment and providing other related logistical support; provides administrative support during the event; collects minutes and decisions; initiates travel authorizations in conjunction with meetings, workshops, conferences or sessions; makes travel arrangements.
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Receive, analyse, sort, register and distribute correspondence, documents and processes requests for reports; draft correspondence as well as emails/faxes; review, proofreads and edits out-going correspondence.
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Draft reports, take photos, distribute documents, prepare banners and prints, translate prepared documents, make photocopies of documents, prepare workshops hand-outs, prepare initial budget, represent national officers in preparatory meetings, prepare agenda and program and prepare news about activities conducted by the office.
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Support international missions to the office by hotel booking, airport pickup and drop back, registration, coordinating transportation during the mission, organizing meetings, taking notes during mission meetings and prepare the mission office report.
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Monitor and assist the National Officers on the status of projects and their follow-ups.
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Liaise with Headquarter services to obtain additional information/clarification.
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Additional activities that may be required to ensure the success of the work team.
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Minimum Qualification, Skills and Experience Required:
REQUIRED QUALIFICATIONS
Education
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Completed Secondary, technical and/ or vocational education.
Work experience
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Minimum of three (3) years’ of relevant work experience in administration.
Skills
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Excellent interpersonal skills, including ability to draft correspondence and correct documents.
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Good communication, organizational and coordination skills; tact, diplomacy.
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Ability to operate fairly independently; to take initiative and work effectively in a team.
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Flexibility, adaptability and readiness to work under pressure.
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Client-oriented and problem solving attitudes.
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Technical knowledge of office applications (MS Word, Outlook, Excel, and PowerPoint).
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Ability to achieve informal translations
Languagues
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Excellent knowledge of English or Arabic and good knowledge of the other language.
DESIRABLE QUALIFICATIONS
Work experience
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Good background in the Field of Education
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Experience in an international organization in the field of project management.
Skills
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Knowledge of UNESCO rules and practices, procedures, protocols.
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Good knowledge of UNESCO working environment.
Languagues
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Knowledge of French or another official language of the United Nations (Spanish, Russian,Chinese).
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