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Monitoring and Evaluation Officer
UNDP
The United Nations Development Programme (UNDP), Khartoum is seeking qualified candidates for the following post:

 Section/Unit: UNDF
 Grade Level: SB4/3
 Supervisor: Head of UNDF
 No. of Post: 3
 Duty Station: El-Fasher
 Duration: One Year
 Closing Date: 20 August 2016

 
 Background:

The United Nations Fund for Recovery Reconstruction and Development in Darfur (hereafter referred to as the UN Darfur Fund “UNDF”) is established to support the effective implementation of the Darfur Development Strategy (DSS) in pursuit of the overall objective of the Doha Document for Peace in Darfur (DDPD) “to support the transition from humanitarian assistance to recovery and development.”

After a decade of conflict and displacement, the 2011 Doha Document for Peace in Darfur (DDPD) strengthens the peace process and lays the groundwork for recovery and reconstruction. The Darfur Regional Authority (DRA), Government of Sudan and the international community have agreed on the need to have a coordinated and comprehensive strategy for supporting peace and development in the region. In accordance with the provisions of the DDPD, the Darfur Joint Assessment Mission (DJAM) was conducted in the later part of 2012. Informed by the needs and priorities of communities, identified through comprehensive, consultative workshops in all five Darfur states and the refugee communities in Chad, the Darfur Development Strategy (DDS) evolved. The DDS offers a sequenced, coordinated and holistic plan for equitable, sustainable and participatory development, vital to move Darfur out of a cycle of conflict and poverty, towards a stable and prosperous future.

To this end, the Darfur Development Strategy is supported by 3 interlinked Pillars.

  1. Governance, Justice and Reconciliation Pillar aims to contribute policy support, technical assistance and capacity enhancement to State governments to enable them to more effectively execute their mandate, especially at the local (decentralised) level, and thus oversee recovery of the region and initiate the revival, staffing, equipping and maintenance of basic services, and support to conflict-affected populations through the provision of security, community policing and access to justice, compensation and land settlement.
  2. Reconstruction Pillar is to support the recovery and stabilisation of war-affected populations, whose economic and social life have been severely disrupted.
  3. Economic Recovery Pillar is to contribute positively towards poverty alleviation and transitioning Darfur to development in an equitable and environmentally sustainable manner. This will be achieved by technical and material support to key livelihoods, the promotion of the private sector, especially the creation of employment opportunities and access to financial services, and ensuring the sustainability of productive sectors through appropriate natural resource management.

The establishment of the UNDF responds to Article 32 of the DDPD which stipulates that “since the financial resources and expertise required to undertake such an operation are beyond Sudan's capacity, the Parties request the international community to urgently and fully participate in this initiative and assist in the provision of necessary resources and expertise and partake in meeting the needs set for this purpose through the establishment of a Multi-Donor Trust Fund.”

The UNDF is the UN window of the Facility, as described in the Section IV of the Darfur Development Strategy and is established under the overall leadership of the Darfur Regional Authority and the United Nations Country Team, represented by the UN Resident Coordinator, and with participation of the Government of Sudan (GoS).

All programmes/projects funded by the UNDF will be in support of, and strictly aligned with the priorities of the Government of Sudan and the Darfur regional Authority, as described in the DDS, ensuring full national ownership. The UNDF will complement other support that will be provided to recovery and development in Darfur by Sudan’s partners and bring strategic value in developing capacity and promoting sustainability. The UNDF will enhance coherence, transparency and accountability in the implementation of key components of the DDS.

The UNDF shall be administered by UNDP through its Multi-Partner Trust Fund Office (MPTF Office), as Administrative Agent (AA), on behalf of the participating UN organisations, as agreed with the Government of Sudan (GoS) and the Darfur Regional Authority (DRA) through the Darfur Coordination Board (DCB).

Scope of the UNDF

The UNDF is established to support the efficient implementation of key components of the Darfur Development Strategy. Specifically, it seeks to:

  1. Restore peace, security, and social stability;
  2. Improve government functionality at all levels;
  3. Strengthen the civil administration;
  4. Rehabilitate, reconstruct and construct physical, institutional and social infrastructure in post conflict Darfur; and
  5. Implement a comprehensive structural reform of health and educational institutions, especially Universities, in order to transform Darfur into a developed society in terms of technology, industry agriculture and trade.

The UNDF Steering Committee (SC) is the main governance body that provides oversight of the Fund, establishes the fund allocation criteria under the guidance of the DCB, makes the resource allocation decisions for the programmes/projects based on the technical review by the UNDF Secretariat and the progress of the DDS, as determined by the DCB, with which the Steering Committee coordinates and shares information.

The SC is Co-Chaired by the representative of the Donor (Qatari Development Fund) and the UN Resident Coordinator; the Steering Committee will include representatives from the DRA, GoS, contributing donors, participating UN organisations, and civil society.

The Steering Committee shall meet periodically in Khartoum and/or in Darfur. Reports, recommendations and minutes of its meetings will be shared with the UNDF stakeholders and the DCB.

The  SC will be assisted by the Technical Secretariat of the UNDF in overseeing the Fund-level management, monitoring, reporting and evaluation, establishing UNDF requirements and priorities concerning, inter alia; programme/project management, programme/project costing, cost recovery, implementation modalities, results-based reporting, impact assessment and information management, including appropriate UNDF, GoS, DRA, and contributing partners’ visibility.

The Technical Secretariat will support the Steering Committee of the UNDF to ensure systematic progress and results monitoring, as well as monitoring of operational performance. It may also commission independent lessons-learned studies and/or review exercises relating to the operations and management of the UNDF.

 



 
 Duties and responsibilities:

Under the overall guidance of the UN Resident Coordinator and the day-to-day management of the PMT Chair, and the direct supervision and management of the Head of the UNDF Secretariat, the M&E Analyst will be responsible for planning, development and implementation of an integrated monitoring and evaluation system for the UNDF based on the DDS three Pillars.  The M&E Analyst will also be responsible for undertaking the overall monitoring, reporting, tracking and evaluation on Fund level implementation progress and impact at DDS Pillar level on periodic basis, and prepare analytical result-based progress reports relating to agreed UNDF objectives and effective functioning of the UNDF Secretariat and substantive performance of the Fund.

Summary of key functions:

  • Plan, develop and implement an integrated monitoring and evaluation system for the UNDF.
  • In consultation with the Reporting and Communication Officer and Secretariat Head, develop, populate and maintain the comprehensive UNDF Results-Based Matrix (or LogFrame) against which the Fund operations will be assessed.
  • Undertake the overall monitoring, reporting, tracking and evaluation on UNDF and DDS three Pillars level implementation progress and impact in coordination with UNDF implementing partners M&E focal points and the DDS Independent Verification Agent/Mechanism.
  • Prepare analytical impact and result-based progress reports relating to agreed UNDF objectives and the DDS three Pillars.
  • Facilitate knowledge management and keep the UNDF Secretariat and the Steering Committee updated on implementation progress, challenges and lessons learnt.

Plan, develop and implement an integrated monitoring and evaluation system for the UNDF:

  • Provide and develop methods and work plan for routine monitoring of progress of UNDF projects and joint programmes by the UNDF Steering Committee, with route reports on implementation progress and/or challenges that may need to be addressed.
  • Develop templates for progress reports, which will enable to track progress against targets set in the UNDF Results-Based Matrix; work with Participating UN Organizations to ensure full implementation of such reporting system.
  • Use MPTF Office GATEWAY to enter the Results-Based Matrix and project’s benchmarks, in full consultation with UNDF Secretariat Head.
  • Contribute and lead initiatives to enhancing M&E capacity development of UNDF implementing partners and DRA.
  • Facilitate UNDF projects and joint programmes in re-aligning targets, indicators, monitoring tools, and reporting mechanisms in accordance with the DDS objectives and contextual changes and shifts in Darfur.
  • Contribute substantively to periodic reviews and evaluations of the UNDF.
  • Participate in the review of programmes/projects submissions of participating UN organisations and implementing partners to ensure adherence to the UNDF ToR and any subsequent criteria approved by the Steering Committee, and that all required M&E information is contained in approval documents and in accordance with applicable UNDF guidelines for submission.
  • Ensure quality control of the UNDF funded projects by reviewing reports by participating organizations, implement the UNDF M&E plan, monitor fund level indicators and milestone, and advise on requests of financial and substantial project revisions in coordination with the UNDF Fund Manager.
  • Identify the best M&E practices of individual agencies and facilitate their replication in the M&E work of other agencies.
  • Commission studies/researches based on the UNDF Secretariat and Steering Committee’s decisions and needs for guiding the UNDF programming/fund allocation.

 

Undertake the overall monitoring, reporting, tracking and evaluation on UNDF and DDS three Pillars level implementation progress and impact in close coordination with the M&E Focal Points of the UNDF implementing partners and the DDS Independent Verification Agent/Mechanism:

  • Guide and oversee the UNDF support to improve and develop M&E capacity of the UNDF participating organizations, and undertake monitoring, reporting and evaluation on Fund level progress on periodic basis, and prepare analytical progress reports relating to agreed UNDF objectives.
  • Lead and coordinate UNDF related annual and periodic reporting, evaluations, lessons learned, reviews, etc. through effective coordination with M&E focal points of the implementing partners and the DDS Independent Verification Agent.
  • Provide technical support and advice to the UNDF Secretariat and the Steering Committee on results based management including performance indicators as related to programmes and projects supported by UNDF.
  • Support the UNDF Secretariat, to develop forms and templates to be used by the participating UN organisations and implementing partners, to submit project proposals and provide result-based reporting to the Steering Committee.

Prepare analytical result-based progress reports relating to agreed UNDF objectives and the DDS three Pillars:

  • Monitor and update the UNDF Secretariat and Steering Committee on regular basis on the conflict and context situation analysis to guide the UNDF programming/fund allocation in cooperation with different implementing partners and stakeholders.
  • Provide technical support and advice to the UNDF implementing partners on results based management including performance indicators.
  • Promote the culture and use of evaluative evidence in planning, monitoring, reporting and decision-making and contribute to strengthening evaluation function within the UNDF and implementing partners.
  • Participate in preparation of consolidated quarterly updates and annual reports highlighting key achievements, obstacles and challenges of the UNDF and participating organizations.

Facilitate knowledge management and keep the UNDF Secretariat and the Steering Committee updated on implementation progress, challenges and lessons learnt:

  • Ensure that lessons learned and good practice from the UNDF funded projects are systematically recorded and analysed for sharing and dissemination within and beyond Sudan.
  • Maintain and promote the profile and raise visibility of the UNDF through preparation of knowledge products for Global Net postings, case studies and engagement with related initiatives.

Impact of Results:

The key results have an impact on the success of UNDF Secretariat. In particular, the key results have an impact on the design, operation and programming of activities and creation of strategic partnerships.

Competencies:

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays strong cultural, gender, religion, race, nationality and age sensitivity   and adaptability;
  • Treats all people fairly without favoritism.

Functional Competencies:

  • Knowledge Management and Learning
    • Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
    • Actively works towards continuing personal learning and development;
    • Stimulates learning among UNDF Secretariat team and applies newly acquired skills;
  • Development and Organizational Effectiveness
  • Ability to conduct results-based management and reporting
  • Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration
  • Management and Leadership
    • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills;
  • Demonstrates openness to change and ability to manage complexities;
  • Leads teams effectively and shows mentoring as well as conflict resolution skills;
  • Remains calm, in control and good humored even under pressure.

 


 
 Minimum Qualification, Skills and Experience Required:

Education:

Master’s Degree in Business Administration, Public Administration, Political Science, Social sciences or related field.

Work Experience:

  • At least 3 years of relevant experience at the local and national level in monitoring and evaluation, and result-based management; preferably in post-conflict countries;
  • Experience in the full cycle of programme/project management (planning, implementing, monitoring and reporting in a results based manner);
  • Experience with resource mobilization, donor coordination, reporting;
  • Experience in crisis and post-crisis settings;
  • Experience/understanding of conflict analysis and conflict sensitive approaches;
  • Experience in the usage of computers, office software packages, and handling of web based management systems.

Languages:

Fluency in spoken and written English and Arabic is essential.


Only short-listed candidates will be contacted.
Women Candidates are highly encouraged to apply.
Notice
UNDP, as a matter of practice, does not charge any application, processing fee at any stage of the recruitment.







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