Organizational Context:

The Sudan Country Programme (2013-2016) combines development and humanitarian response. The Country Programme (CP) is designed around six integrated and inter-related outputs with an overall goal of improving maternal health in Sudan. Attention to population dynamics and gender are supportive strategies and the programme targets the most underserved populations, especially women and youth/adolescents. In the Sudan context, this means special attention to the displaced, conflict and disaster-affected communities, nomadic groups, refugees and urban irregular migrants. It is operationalized through one head office in Khartoum, three sub-offices in Darfur and staff presence in other states.  

The Programme specialist and Head of Sub office directly reports to the Assistant Representative in collaboration with Emergency Coordinator under the overall leadership of the UNFPA Country Representative and Deputy Representative. S/he is responsible for the overall management of the programmatic, operational and administrative aspects of the Sub-Office. This includes overall planning, formulation, implementation, monitoring and evaluation of the Country Programme/Country Programme Action Plan (CPAP) and the corresponding Humanitarian Response Plan (HRP) components at state level and supervision of the UNFPA program and operations personnel /staff in the sub-office.

Job Purpose:

The Programme Specialist and Head of Sub office leads and coordinates the policy and advocacy agenda in support of UNFPA programming to provide a supportive platform for interventions directed towards promoting gender equality, eliminating GBV, integration of youth issues and contributing towards the reduction of maternal and neonatal deaths and disabilities at state level with a focus on both humanitarian and development programme components.

Work Relations:

S/he works closely with external partners including Darfur representatives of donors, state organizations and institutions namely State Ministries and Darfur Regional Authority, sister UN agencies, INGOs/ NGOs, CBOs and UN inter-agency initiatives and development partners at state level in order to develop and maintain strategic partnerships, discuss joint programme activities and build capacity.

S/he will work with other Program personnel/staff in the Country Office to strengthen program delivery and ensure adequate integration and synergy of all country programme outputs

He/she will work with national counterparts (both governmental and non-governmental) to establish functional partnership and coordination mechanisms that will facilitate provision of UNFPA support and response to the national priorities related to Gender.

Major Activities/Expected Results

• Supervises all UNFPA sub-office personnel, provides adequate guidance and support for the personnel, creates team spirit and ensures conducive work environment.
• Ensures compliance with UNFPA policies and procedures in all programmatic and operations areas at sub-office level and ensures effective and efficient management of UNFPA resources in line with existing policies and procedures; this includes oversight of Admin. Associate in terms of general services, local procurement, office budget, petty cash, assets management, security MOSS and MORSS.
• Ensures MOSS and MORSS compliance at sub office / residential level and among personnel under his/her supervision.
• Is accountable for the overall implementation of the CP/CPAP in the respective state and provides substantive inputs for management and monitoring of interventions in the state;
• Ensures adequate financial monitoring and identifies resource requirements to address programmatic gaps;
• Works closely with all partners in the state to ensure sound planning, implementation and monitoring of UNFPA supported intervention at state and locality level guided by the CPAP, CPAP, monitoring framework and Humanitarian Work Plan with a strong focus on National Execution Modalities (NEX) as applicable.
• Contributes to resource mobilization and fundraising efforts to mobilize resources for development and humanitarian programming including drafting of resource mobilisation proposals, preparation of donor progress reports, documentation of field visits etc.
• Ensures adequate support is provided for the implementing partners at state level for the timely development of annual work plans, quality and timely technical reports and financial reports through FACEs and other related reports as needed.
• Leads the UNFPA team in the state to provide on-the-job support for partners at state level to enhance their technical and operational capacity;
• Ensures that capacity need assessments are conducted, capacity gaps are identified and actions/interventions to enhance capacity of partners are implemented within the application of HACT principles.
• Analyses the state environment, identifies issues for advocacy, support for preparation of evidence and use suitable fora to advance UNFPA mandate in the state.
• Creates and documents knowledge about current and emerging program issues, by analysing programs, projects, strategies, approaches and on-going experience for lessons learned, best practices, and shares with senior management for use in knowledge sharing and planning future strategies. In collaboration with key stakeholders, identifies and reviews emerging humanitarian and development issues and their linkages to program planning, management and research.

Representation/Coordination

• Represents UNFPA in relevant inter-agency fora related to programme, operations, security and other issues (i.e. A-SMT, A-HCT, sector meetings and others) and other coordination mechanisms including with UNAMID and humanitarian sectors as required; ensures adequate representation of other UNFPA sub-office personnel as relevant;
• Represents UNFPA in fora related to the Darfur Regional Authority and provides inputs and assistance for the implementation of DDPD trough close coordination with relevant partners working with DRA (Darfur Regional Authority)
• Ensures the participation of UNFPA in joint inter-agency assessments/strategic planning in Darfur States at adequate technical (RH, GBV programme officers) level;   
• With support of RH Officer, coordinates/strengthens RH sub-sector coordination with Health Sector in Darfur states; participates in Health Sector meetings and updates regarding RH sub-sector work in all Darfur States; contributes to the prioritization of health sector challenges/gaps;
• Provides adequate support to GBV Programme Officer in charge of the state level GBV sub-sector coordination
• Liaises with humanitarian sectors (health, protection, WASH, nutrition etc.,  camp coordination, etc.) for addressing RH/ GBV/ HIV -related concerns;

Programme:

• Contributes substantively to the design, planning and management of UNFPA’s programme activities by providing and managing data inputs, incorporating best practices, monitoring project implementation and following up on recommendations,
• Ensures the participation of respective UNFPA personnel/staff in related monitoring interventions for the implementation of the Country Programme at state and community levels.
• Supports the review processes for the UNFPA Country Programme Action Plan (CPAP).
• Provides inputs from Darfur States to the processes related to UNDAF and UNFPA country programme ensuring integration of humanitarian interventions within a longer-term development approach;
• Provides inputs from Darfur states to humanitarian programming and resource mobilizations mechanisms (i.e. Humanitarian Strategic Response Plan, SHF, CERF etc.) from planning to reporting stages and ensures that reproductive health (RH) and GBV prevention and response are well addressed within the humanitarian response and build on a multi-partner collaborative framework that includes state government institutions, INGOs/NGOs and civil society;
• Provides technical and operational guidance on MISP implementation and audience-specific orientation sessions when and where feasible (e.g. for service providers, community health workers, programme staff and the affected population, including adolescents)
• Supervises the collection and analysis of RH/ GBV/HIV data, and submission of timely quarterly RH/ GBV reports from UNFPA sub offices and implementing partners. 
• Reviews proposals presented to UNFPA by implementing partners with RH and GBV officers and assists in facilitating drafting of MOUs or LOUs as necessary.
• Oversees, with the technical inputs of the relevant technical officers, the development of state-level procurement and distribution plans for RH and GBV commodities.
• Regularly monitors and reports on the proper and effective usage of commodities and supplies received through UNFPA with a focus on rational use of Emergency RH Kits.
• Carries out any other duties assigned by the direct supervisor and/or UNFPA Representative

Required Competencies:

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing Cultural diversity
• Embracing change

Core Competencies:

• Achieving results
• Being accountable
• Developing and applying professional Expertise/business acumen
• Thinking analytically and strategically, Working in teams/managing ourselves and our relationships
• Communicating for impact

Managerial competencies :

• Providing strategic focus
• Engaging internal/external partners and stakeholders
• Leading, developing and empowering people/creating a culture of performance
• Making decisions and exercising sound judgment

Functional competencies:

• Advocacy/Advancing a policy-oriented agenda,
• Leveraging the resources of national governments and partners/building strategic alliances and partnerships
• Delivering results-based programmes,
• Internal and external communication and advocacy for results mobilization

UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life.  We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. Notice: There is no application, processing or other fee at any stage of the application process.  UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status