This role provides key planning, project and administrative support to the SPD.

Administrative and functional activities include but are not limited to:

• maintaining personal and business files;
• corporate record keeping;
• supporting marketing and strategic planning activities;
• Note recording & documentation editing and organizing.
• Filing, storage & retrieval of business and personal activities.
• Handles financial matters for the Strategic Planning Director with confidentiality.
• Prepares and sends business correspondence.
• Coordinates operations of director’s office including:

• Reception
• Document preparation & control
• Internal communications
• General office maintenance to improve costs and effectiveness.

• Develop effective internal and external working relationships and cross-team working between Strategic Planning and other sections
• Prepares, gathers and relays confidential information and material on a regular basis.
• Types, formats, copies, distributes, files and retrieves correspondence, reports and documents of a routine of confidential nature. This includes a wide range of documents varying in complexity using Word, Excel, PowerPoint, Microsoft Publisher, Adobe, and Visio.

• Any other duties as assigned

• BSc degree in Business Administration, Public Administration or any related field.
• Minimum of three years working experience of executive level support experience.

Functional Competencies:

• Trustworthy with Impeccable Moral Standards
• Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
• Conceptualization & Business Acumen
•  Professionalism in Appearance & Attitude
• Highly organized
• Able to adapt quickly, handle multiple tasks, and prioritize
•  Self Directed with Sound Judgment
• Confident
• Exceptional interpersonal skills with internal and external staff
• Demanding work environment.
• Strong analytical skills with the ability to collect, organize, analyse, and disseminate significant amounts of information with attention to detail and accuracy
• Intermediate to expert level of competence using MS Office Suite and database applications
• Proficiency in proofreading, grammar skills, attention to detail
• Strong multi-tasking abilities, interpersonal communication skills, problem solving skills
• Demonstrated experience coordinating events at all phases from planning through to delivery
• Experience taking minutes and notes for committees and meetings with complex, wide-ranging discussions
• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws.
• Excellent verbal and written communication skills

Key Challenges:

• Internal and external data collection.
• Efficient and smooth operation of Chairman’s office.