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Financial Resources Management Analyst
UNDP
The United Nations Development Programme (UNDP), Khartoum is seeking qualified candidates for the following post:

 Vacancy No: 227-273-15
 Section/Unit: Oversight and Support Division
 Grade Level: ICS 9 (NOB) - Fixed Term Appintment (FTA)
 Duty Station: Khartoum
 Duration: One year
 Closing Date: 07 April 2015

 
 Background:

Under the overall guidance and direct supervision of the Compliance, Performance and Resources Management Team Coordinator and added guidance from the Head of Oversight and Support Division (OSD), the Financial Resources Management Analyst is responsible for effective delivery of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services in a large Country Office. The Financial Resources Management Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations. 

The Financial Resources Management Analyst supervises and leads the programme finance staff. The Financial Resources Management Analyst works in close collaboration with the Oversight and Support Division , Programme and Operations teams in the Country Office  and UNDP HQ for resolving complex programme and operations-related issues, ensuring successful CO performance in Finance.



 
 Duties and responsibilities:

Summary of key functions:

  • Develops and operationalizes modalities for strategic financial planning  
  • CO programme finance management and effective cost recovery
  • Implementation of the resource mobilization strategy
  • Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters

 

  1. Develops and operationalizes modalities for strategic financial planning, adapting as necessary processes and procedures with a focus on achievement of the following results: 
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for development projects and providing direction to the programme finance and resource- base strategy for the Country Office.
  • Provides substantive input into specialized “Management Notes” produced periodically by the OSD.  
  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  •    CO Finance business processes review and mapping and elaboration of the content of Standard Operating Procedures in Finance in consultation with the senior  management.
  • Implementation of cost sharing and trust fund agreements.
  • Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with the senior management
  1. Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies. 
  2. Ensures effective CO programme finance management and ensures the optimal cost recovery focusing on the achievement of the following results: 
  • Updating the CO financial sustainability analysis on annual basis as per annual planning requirements as necessarily.
  • Development, implementation and follow up on Programme Portfolio Pipeline and Project Tree in Atlas.
  • Control of Accounts Receivables and contributions for UNDP projects.
  • Approval of vendors in Atlas.
  • Regular monitoring of the CO delivery
  • Control of the Combined Delivery Reports.
  • Analysis of requirements and synthesis of proposals on proper mechanisms to eliminate deficiencies in budget management.
  • Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. Identification of operational and financial problems and the proposal of solutions.
  • Programme financial resources management through planning, guiding, controlling of the resources. Monitoring of development projects’ budgets and utilizations.
  • Provision of advice on financial reporting and preparation of reports including donors’ reports.
  • Preparation of the CO performance dashboard on quarterly basis and follow up of the actions to be taken for improving the performance.
  • Periodic monitoring of IPSAS dashboards and exceptions and identification of the remedial actions.
  • Monitoring of cost-recovery bills preparation in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery.
  • Participation in the projects’ audit process and support  the follow up actions. 
  1. Ensures implementation of the resources mobilization strategy focusing on achievement of the following results: 
  • Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
  • Monitoring of cost-sharing contributions.
  • Advice to Programme and Project Staff on different donor reporting requirements and  monitoring of financial reports to be submitted to donors. 
  1. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results: 
  • Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues.
  • Organization/conduct of training for the Operations/Project/Programme Staff on financial management and ATLAS.
  • Synthesis of lessons learned and best practices in programme and programme finance.
  • Sound contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overall CO efficiency in programme, smooth running of finances and success in implementation of programme strategies and smooth running. Accurate analysis and coordination of programme finance activities enhance UNDP position as a strong development partner.


 
 Minimum Qualification, Skills and Experience Required:

Competencies:

Corporate Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability 

Functional Competencies:

Knowledge Management and Learning

  • Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills 

Development and Operational Effectiveness

  • Ability to lead strategic planning, results-based management and reporting
  • Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
  • Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery
  • Ability to implement new systems and affect staff behavioral/ attitudinal change
  • Strong IT skills, Atlas
  • Excellent knowledge of financial rules and regulations, accounting
  • Excellent knowledge of Results Management Guide and Toolkit 

Management and Leadership

  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates good oral and written communication skills
  • Demonstrates openness to change and ability to manage complexities 

UNDP Accounting and Finance Training and Certification

Recruitment Requirement:

 

Education:

 

Master’s degree in a related field such as Accounting and Finance, Business, Public Administration, Economics.

 

Work Experience:

3 years of relevant experience at the national and international level in providing management advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

 

Languages:

Fluency in the UN and national language of the duty station.


All applications must be submitted online. Applications received through other means will not be considered.


Only short-listed candidates will be contacted.
Women Candidates are highly encouraged to apply.
Notice
UNDP, as a matter of practice, does not charge any application, processing fee at any stage of the recruitment.







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