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Project Manager (HIV/AIDS), Global Fund
UNDP
The United Nations Development Programme (UNDP), Khartoum is seeking qualified candidates for the following post:

 Vacancy No: 123-169-14
 Section/Unit: Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM)
 Grade Level: ICS 9 (NOB) - Fixed Term Appointment (FTA)
 Supervisor: UNDP GFATM – Deputy Programme Manager
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One year
 Closing Date: 21 April 2014

 
 Background:

UNDP is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) and is the UN agency assuming the role of Principal Recipient of GFATM grants in Sudan. In its role as Principal Recipient, UNDP ensures quality financial management, timely procurement of supplies and service delivery as well as efficient monitoring and evaluation of grant implementation activities. A dedicated Project Management Unit (GF-PMU) is currently managing four ongoing grants (2009-2015) from the GFATM with an approved budget of over US$ 400 million. The overall goal of the projects is to prevent deaths caused by diseases, to reduce the burden of HIV and Tuberculosis, to interrupt transmission of HIV/AIDS, to reduce morbidity, and to contain and prevent Malaria outbreaks, as well as to strengthen the Health System.

The Project Manager (HIV/AIDS), Global Fund will work under the direct supervision of the UNDP GFATM – PMU Programme Manager and will take the lead in the implementation of HIV/AIDS grants. The Project Manager (HIV/AIDS), Global Fund is responsible for the supervision of HIV/AIDS project team and promotes a collaborative, client-focused, quality and results-oriented approach in the team. The Project Manager (HIV/AIDS), Global Fund works in close collaboration with the procurement, finance and admin and monitoring and evaluation staff within the Global Fund unit and the colleagues within the UNDP Sudan Country Office. S/he will provide technical support and strategic directions; and ensure the proper execution and management of Global Fund HIV/AIDS grants. He/she will take the lead in knowledge sharing and capacity building of relevant staff.



 
 Duties and responsibilities:

Summary of Key Functions:

  • Technical support and strategic direction for scaling up of HIV/AIDS interventions
  • Grant management, including monitoring and ensuring achievement
  • Create partnerships and ensure harmonization
  • Performance management, knowledge sharing and capacity building
  • Technical support and strategic direction for scaling up of disease-specific interventions
  • Offer technical advice to national counterparts and implementing partners involved in HIV/AIDS grant implementation, in order to effectively utilize GFATM resources.
  • Provide policy advice, process management and programme advisory support to stakeholders; undertake policy analysis and capacity development process, addressing development needs of the stakeholders;
  • Provide guidance to sub recipients and national counterparts in the implementation of activities related to HIV/AIDS grants within the overall framework of GFATM.
  • In close collaboration with M&E and other grant sections analyze results of projects, and incorporate lessons learnt into the decision making process of recipients and donors, research inputs and provide strategies for dissemination of information.
  • Grant management, including monitoring and ensuring achievement
  • Directly work with the sub recipients and national counterparts in their effort to improve the overall HIV/AIDS interventions in Sudan.
  • Develop and submit work plans, budgets, performance frameworks, M&E and PSM plans for the relevant grant, in close cooperation with the PSM, finance and M&E sections and the respective national programmes.
  • Ensure that programme components are implemented in accordance with UNDP rules and procedures, and in compliance with Internal Control Framework as well as with UNDP’s general framework agreement with the GFATM;
  • Coordinate the timely preparation of the quarterly programmatic and financial progress reports as well as annual work plans, reports and activity schedules with other sections within the Global Fund Programme Management Unit (PMU)
  • Establish agreements, oversee and monitor implementation of work plans by Sub-Recipients and national programmes, and ensure effective coordination amongst them; including conducting monthly meeting with respective Sub Recipients and National Programme to follow up on programme implementation.
  • In accordance with approved relevant work plans and budgets, timely prepare procurement plans and technical specifications in close consultation with the relevant National Programme and facilitate procurement of commodities with the Procurement Section of the UNDP GFATM PMU.
  • Work with the Engineering, Supply Chain and Procurement sections to ensure the proper and timely implementation of the relevant activities under the HIV/AIDS grant.
  • Ensure, in close collaboration with Finance the financial management of the grant budgets, including budget revisions, monitoring the grant absorption rate, monthly and quarterly tracking and review of expenditures etc.
  • Work closely with M&E section towards effective monitoring, timely reporting and analysis of results of projects to incorporate lessons learnt into recommendations for improvement to be implemented by partners.
  • Liaise with procurement and legal sections to prepare and follow up contracts of GFATM sub-recipients; provide substantive inputs and lead the sub-recipients contracts management;
  • Timely identify bottleneck/s in hindering GFATM projects/grants implementation and promptly propose exit strategy and report to Programme Manager.
  • Work closely with the Project Associates to maintain an assets inventory for GFATM project.
  • Create partnerships and ensure harmonization
  • Ensure coordination and operational harmonization of GFATM HIV/AIDS programmes and interventions in Sudan; and work closely with all partners supporting the HIV/AIDS intervention efforts in Sudan.
  • Establish and maintain effective communication channels and ensure sustainable information sharing with National Programmes and sub recipients in the implementation of GFATM programme activities.
  • Work closely with the relevant Sub-committees and prepare regular reports and updates for a better and systematic monitoring and evaluation of HIV/AIDS grants.
  • Ensure a collaborative vertical coordination between the different grant sections as well as M&E, including implementing harmonized approaches with respect to the financial tracking of grants and annual financial reporting, and any other cross-cutting issues.
  • Performance management, knowledge sharing and capacity building
  • Provide training and guidance to a team of HIV/AIDS grant staff at GFATM and develop work plans and priorities, monitoring achievements and evaluating performance of staff.
  • Capacity building and knowledge sharing on disease- and grant specific issues especially for the section staff, through (on-the-job) trainings and synthesis of lessons learned/best practices.
  • Take the lead in compiling best practices in implementing Global Fund programme activities at the country level and ensure that these are disseminated internally and externally.
  • Develop knowledge products based on lessons learned, experiences and data generated through programme implementation.
  • Support and facilitate capacity building of the relevant National Programme and other relevant partners to mobilize/utilize GFATM resources.
  • Undertake any other tasks as assigned by the supervisor.

Impact of Results

The key results will have an impact on the overall effectiveness and success of UNDP/GFATM interventions and activities in achieving the country’s development goals and the MDGs. Effective implementation of programme policies and strategies, as well as efficient organization and coordination of the GFATM project ensuring compliance with established implementation process and procedures resulting in the achievement of UNDP’s development goals and objectives and maintaining UNDP’s reputation and managing the various risks associated with GFATM grants.


 
 Minimum Qualification, Skills and Experience Required:

Functional Competencies:

  • Demonstrates capacity to plan and organize ones work effectively, including support to design, planning and implementation of projects, management of data and reporting.
  • Strong analytical skills and strategic thinking, including a sound understanding of the framework of UNDP’s cooperation with the GFATM.
  • Focuses on impact and results for the client and responds positively to feedback.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Demonstrates resourcefulness, initiative and ability to meet tight deadlines.
  • Builds strong relationships with internal and external clients, including the Global Fund and the UN family of agencies.
  • Uses knowledge and reasoning to identify the strength and weaknesses of alternate solutions, conclusions and approaches to problems.
  • Ability to perform a variety of specialized activities related to contract and procurement management.
  • Ability to provide input to business processes re-engineering.
  • Remains calm, in control and good humored even under pressure.
  • Demonstrates openness to change.
  • Actively works towards continuing personal learning and development.
  • Promotes a knowledge sharing and learning culture in the office.

Core Competencies:

  • Demonstrates integrity by modeling the UN values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Recruitment Qualifications

Education:

  • Master’s Degree, preferably in Public Health, Social Sciences or related field.

Work Experience:

  • 3 years demonstrated expereince in managing public health programs;
  • Sound knowledge about one or more of the three diseases, HIV, Malaria or Tuberculosis, and an understanding of international mechanisms in place to deal with these public health issues in Sudan and/or other developing country context is an advantage;
  • Excellent organizational and interpersonal skills, as well as proven management skills.
  • Excellent verbal and written communication skills;
  • Strong IT skills
  • Ability to work under pressure in order to meet strict deadlines;
  • Ability to travel within Sudan;
  • Experience in working with government counterparts is desirable.

Languages:

Fluency in both written and spoken English and Arabic.


All applications must be submitted online. Applications received through other means will not be considered.


Only short-listed candidates will be contacted.
Women Candidates are highly encouraged to apply.
Notice
UNDP, as a matter of practice, does not charge any application, processing fee at any stage of the recruitment.







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