The Administrative Associate delivers quality services in Human Resources (HR) and administration to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects. S/he supervises clerical and support staff. The Administrative Associate is located in Country Offices (CO) and reports to the Operations Manager

• Manages recruitment and selection process applying best practice HR tools and mechanisms, advises and briefs managers and project personnel on different types of contractual modalities, coordinates the performance appraisal process and advises on performance issues. • Adapts processes and procedures, anticipates and manages operational requirements of programme/ project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery. • Implements corporate systems and applications in support of human resource management and country office operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff. • Reviews procurement requests and initiates procurement procedures for office and project services in a transparent and cost-effective manner; recommends procurement decisions. Contributes to the smooth running of the office by ensuring provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records. • Reviews and prepares material for common system activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security etc. • Performs other job related duties as assigned.

Education: Completed Secondary Level Education required. First level university degree desirable. Knowledge and Experience: • Six years of relevant experience in administration, HR, or office management. • Proficiency in current office software applications and corporate IT systems. Required Competencies: - Demonstrate integrity by modeling the UN`s values and ethical standards. - Sound knowledge of financial rules and regulations. - Ability to analyze and utilize data. - Excellent organizations and time management skills. - Ability to establish and maintain harmonious relationships with customers, suppliers and colleagues. - Ability to perform well under pressure and flexibility in handling unexpected work assignments as and when necessary. - Responds positively to feedback and differing points of view. - Good working knowledge of MS Office applications. - Fluency in English and Arabic.

UNFPA offers an attractive compensation package commensurate with experience. Interested applicants should submit their CVs and Personal History forms with photocopies of certificates to the UNFPA (United Nations Population Fund) Operations Manager Officer, UNFPA House, Manshia, Block # 1/S, House No. 386, P.O. Box 913, Khartoum, Sudan, email: thamed@unfpa.org, www.sudanjob.net. Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.